Expenses
Expense claims that check your policy before anyone approves them
Employees snap a receipt, enter the amount and pick a category, on the phone or the web. Mawro checks the claim against your limits and rules, routes it for approval and hands the approved total to payroll.
Included in every plan
Key capabilities
What Expenses does
Categories you define
Each category has a GL code, a receipt threshold, an optional per-diem rate and whether a merchant is required.
Limits by grade and location
Per-line, per-day and per-month limits, company-wide or for a grade or location; the most specific rule wins.
Multi-line, multi-currency
Up to 50 lines per claim, each with its own currency and exchange rate, converted to the pay currency.
Receipts kept with the claim
A photo or PDF per line, stored with a fingerprint so the same receipt cannot be claimed twice unnoticed.
Policy flags
Lines over a limit, missing a receipt or claimed late are flagged and need a justification before the claim can be sent. Possible duplicates are flagged for HR to clear or confirm.
Approval and payment
Claims go through the approval inbox, with an extra step when outside policy, and the approved total is paid through payroll.
Money policy in one place
Receipt threshold, claim window, advance and loan limits and the deduction share of wage are company settings, not code.
Day to day
Simple for staff, strict for finance
- Claim from the phone: photograph the receipt, enter the amount, choose a category.
- Per-diem lines are paid by the day and need no receipt.
- Expense lines can be reported and exported with the report builder.
Related modules
Payroll
Configurable pay rules, maker-checker runs, payslips, GL export and bank salary files.
Approvals & workflow
One approval engine and one inbox for every request, with maker-checker and approval cover built in.
Employee portal & self-service
A home page for every employee and manager: requests, approvals, shifts, payslips, documents and announcements.
See Mawro running on your own processes
Book a 30-minute walkthrough with our team, or start a free trial and invite your HR team today.